Slash admin time with EROAD telematics

Telematics technology reduces admin for drivers, fleet managers, and back-office staff. Helping businesses make better use of their time.

EROAD’s fleet-wide data and user-friendly tools offer benefits for every level of the business, keeping records of everything so you don’t have to:


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Task Automation

Renewing RUC and logging travel isn’t a good use of anyone’s time and distracts drivers from the important task at hand. With EROAD, pre-trip inspections, logbook entries, and in-cab comms are all streamlined and recorded, and service scheduling can be automated as well.

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Job Management

Real-time visibility allows dispatch to better allocate resources, reduce turn-around times, and plan schedules – and the same is true for your drivers and workshop team. Not only can it help you lower operational costs (fuel, labour) but also raise the bar on customer service.

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Operational Performance

Everyone knows time is money and fleet owners know that better than most. When fleet data is easy to access and manipulate, you can more readily identify trends, issues, and opportunities – and adapt faster to changing market conditions.

Simplify Health & Safety, Streamline Repairs

Going paperless has made it easier for the Porter Group to stay on top of pre-trip inspections and fatigue management . Drivers are automatically alerted so they won’t forget to perform compliance tasks, and all data is reliably recorded and can be easily verified as needed. 

“The paperless logbooks allowed us to manage driver hours directly through payroll from EROAD – and helped us do our best to ensure everyone’s safety,” says Group Asset Manager Ken Reilly. In doing so, Porter were able to create a safer workplace for their staff and contractors while meeting HSWA requirements. 

On the vehicle side, MyEROAD Fleet Maintenance keeps a full service-history archive and automates service scheduling based on time lapsed, distance travelled, or engine hours. Users can log vehicle defects and track repair progress in real time, helping to ensure a compliant fleet while reducing the risk of costly downtime. 

Before EROAD, workshop technicians had to gather details before they could take action, which sometimes created backlogs. “Now that’s taken care of,” says Ken. “The information is presented on a platter for them to go, ‘You’ve got 5000km left on these tyres.’” 

Vehicle health insights like these have vastly improved visibility and planning for R&M needs, in turn reducing Porter’s operating costs: “If you’re driving something worth hundreds of thousands of dollars, you don’t want it stopped on the side of the road for something that could have been prevented.”

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Automate Time-Consuming Admin

Now, Williams & Wilshier can easily access real-time data and instantly file RUC claims without poring over disjointed datasets, driver logbooks, spreadsheets, or receipts. EROAD’s electronic RUC solution automates RUC management and off-road refunds, enabling faster rebates without the hassle. 

“Before we had EROAD, one of our three office admins would manually process our RUC off-road claims,” says W&W General Manager Jason Williams. “It took her seven to eight working days every month, as she had to manually check off-road lead distances against forest-map entry and exit points to calculate the number of off-road KMs a truck had done on each trip.” 

This painstaking process involved checking the register of loads per day, per truck (they have 60); inputting the destination and trip distance in an Excel spreadsheet; and estimating how much of that was off road. Data and calculations were then subject to final checks by accounts, upper management, and NZTA. Now, these final checks are all that remains of the original process! 

EROAD’s rapid ping rate, powerful mapping engine, and sophisticated geofence tools re-create every kilometre of every vehicle’s journey, quickly determining which ones are RUC exempt. As soon as a RUC licence expires, MyEROAD generates an accurate report that allows you to electronically submit your claim to NZTA with the click of a button – no more paper, no more postage! You’ll considerably reduce administration time and the risk of human error while relieving your drivers of the responsibility for RUC compliance. 

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Drive Data-Based Decision-Making

Fleet managers and owners face business-critical questions every day. Advanced EROAD reporting takes the wealth of data your vehicles generate and turns it into actionable insights. You’ll be able to identify trends and exceptions, improve fleet utilisation, measure service delivery, and drive performance over time. 

Getting a handle on how 200+ plant items were being used allowed the Hiway Group to optimise their existing resource pool instead of prematurely buying new gear.“The ability to track internal plant charges for each piece of equipment is one of the big wins we’ve had,”saysSenior Financial Accountant Tom Gower. When he came on board two years ago, this custom reporting was top of his wish list. Why? 

Before EROAD, utilisation reporting was a manual exercise requiring 10 or more hours of administration per week: “Chris, our transport manager, would sit down with his list of what he’d transported where. We’d match that up against pre-starts and also against timesheets.” 

Doing plant returns each week took Chris six to eight hours, information that then had to be processed by admin and vetted by the project managers. Now, he no longer performs this burdensome task, and Hiway is enjoying the tangible benefits of accurate utilisation reporting and cost tracking. 

“We might have anywhere from 10 to 70 jobs a month,” says NZ Business Manager Adam Griffiths, “and every job would have a minimum of three to four bits of equipment, maybe up to 10. So that scale for us is massive. Going from nothing to even the basic EROAD package was an amazing change.” 

EROAD fleet management drives productivity and profitability every single day. If you’re considering telematics solutions for your fleet, Request a demo to discover why more New Zealand businesses choose EROAD.

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Safety in numbers

Our customers rely on the accurate and reliable information our platform delivers to their fingertips. They use this data to make decisions that make their business run faster, safer and more successfully.

Start your journey with EROAD today.